I hired 2 VAs in 1 month — it’s the best thing I’ve done as an Indie Maker & App Developer.

This May (2019), I hired 2 Virtual Assistants. That alone was easily the biggest personal and professional accomplishment that I’ve done last month! Bigger than shipping new apps, jogging, blogging, etc…

Let me explain how I did it and what I learned: 👇

How does hiring a VA work, in short?

What sort of tasks do I delegate?

Here is a list an actual messages that I DM my VAs on Telegram / Email:

✅ Done

Here is an example of actual blog post that I delegated writing to my VA:

It’s not 100% perfect, authentic and as you might think, but it’s great enough for SEO and for the time spent on a new risky product.

You might think:

Why would I pay someone if I can do it myself better, faster and right now?

I used to think that way too. But that’s missing the point. Even tho IT IS TRUE, that you can do tons of personal things faster and better, these are all distractions from the 1 thing that you are absolutely best at and that’s making you the most $$$.

By hiring someone to do small things that are NOT your #1 thing, you are essentially reinvesting your $$$ into making more $$$ so that you can do that only 1 thing that you are absolutely best at 💥

🔮 Let me demystify this a bit further, with a CONCRETE example:

So. Even though I waited 2–4x longer. I spent 30x LESS time (30 seconds in total) and SAVED myself from distractions from my core activity. Cost me $1.5. I treat it not as an “expense”, but as reinvestment into my laser sharp focus on what really matters to me.

😨 Some fears that prevented me from doing this earlier:

That’s all b/s and insecurities that I had inside of me. The way to battle them

🔍 How to find a good VA?

Once you have a shortlist of about 10 candidates, it’s handy to have some kanban tool. You can use Trello. I use Notion and here is how my hiring process looks like 👇

Start of the hiring funnel
Start moving people through the funnel, after you get more information about them
Now you know who satisfied your basic criteria
Shortlist. Time to start doing calls and test assignments!

🇵🇭 Why Philippines?

Where to hire, find VAs?

Here is the exact site I use 👈 That’s a referral link, so we both will get discounts when posting jobs there!

💰 How much should you pay someone?

While hiring, I got into a situation when I was 🤷‍♂️ unsure how to compensate both short-listed candidates. My challenge was:

That got me a bit confused. What should I do? What do people do in this situations? Is there a hiring protocol for this? One would think (and i was certainly tempted) to “squeeze” the benefit and start bargaining for a better deal: offer 🧔Applicant A to agree to my advertised salary & offer
🧔 Applicant B to work at their asking rate versus my offer. That would have been a mistake! Both people would feel cheated and not as enthusiastic to work with you. Moreover, when you pay people MORE than what they asked for, MORE than what they had expected, they’ll reciprocate, they’ll feel appreaciated and would want to do extra for you!

If you find yourself in a similar situation — always pay a little bit more!
Always hire people who have space to grow — they’ll be more excited about the j̶o̶b̶ challenge.

🤔 How to ACTUALLY KNOW if someone will be a good for the job?

Interviews, questions — can help you filter and screen on the surface level. How fast someone responds? Can they write in English? Speed of their internet? etc.
But to find out if someone is actually gonna work out — give them a real task.
Send your top 3 shortlisted candidates the exact same task, at the exact same time. And watch what happens. You’ll be able to see who’s faster to respond, who asks what questions during the process? Do they ask questions at all? Do they need to be managed? And many many more things that you probably have not even thought of (I haven’t!) while creating your job description.

To summarise:

#1 thing you can do as a creative/Maker person who’s having at least some success is:


Several people I’d like to thank:

Got questions?

Share the article and tweet me your questions: https://twitter.com/ksaitor
Do not DM — I don’t check them.

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